Meeting Management and Minute Taking

A well planned board meeting helps ensure effective board minutes are captured. Board meetings and minutes are a tangible record of the meeting for the board of directors and a source of information for those who were not able to attend. If the Board Chair and the Secretary work together to ensure that the agenda and meeting are well thought out, then capturing the minutes becomes a lot easier. This workshop is designed to help board members work as a team to improve the quality of its meetings and ensure what transpired within the meeting is recorded in an appropriate format and level of detail.

Learning Objectives:

• Common meeting guidelines, including rules of order
• The role of the board chair and secretary
• Steps to preparing for a board meeting
• Types of meetings and the best style of minutes for these meetings
• Identifying various styles of decision-making, including the consensus process
• In-camera meetings and how to record these minutes
• How to record action items in the minutes

Facilitator:

Kevin Freedman is a long-time leader in the non-profit sector and has written the book on non-profit governance in Canada. He is the founder and principal consultant at The Governance Guru where he helps boards do their jobs better through training, facilitation, and support. Before starting his business, he spent several years teaching in the Faculty of Business and Economics at the University of Winnipeg, and specialized in teaching courses on non-profit management, corporate governance, and organization behaviour. A former executive director, he has more than 60 years of cumulative governance experience with public, non-profit, and private organizations locally and nationally, including sitting the boards of the largest credit union in Manitoba and the largest school division in Manitoba.

Kevin is also an award-winning volunteer and educator, having been recognized with a Governor General's Medal for service and the YMCA Peace Medal among others. Kevin holds a master's degree in non-profit management, is an Accredited Canadian Credit Union Director, and is an active member of the Canadian Association of Public Speakers. He has been teaching with Volunteer Manitoba since 2016 and developed most of their governance courses.

Technical Requirements to Participate Virtually:

To participate, you will need a computer/mobile device with internet connection, speakers and microphone. A webcam is preferred but optional.

Accommodations

Volunteer Manitoba strives to host inclusive, accessible workshops that enable all individuals to engage fully. If you require any accommodations to participate in our training, please indicate so on the registration form.

Course Cancellation Policy

Volunteer Manitoba may decide to cancel or postpone any event where the minimum registration level has not been met. In the case of low in-person registration, Volunteer Manitoba may decide to host the workshop virtually instead. If you wish to not participate virtually, you will receive a full refund.

All participants registered for an event that is cancelled by Volunteer Manitoba will receive a full refund.

Refunds will not be issued for cancellations received within 10 days of the event. Registered participants who fail to attend an event are still required to pay for that event, since a space was held specifically for that person. In case of non-attendance and lack of payment, the registered participant will be invoiced for the full fee, due 30 days from the date of the invoice.